Central Archive Volunteer (Ref: 64)

Purpose

This role will provide administrative support to the archive unit based at Gainsborough. The unit stores all files and media resulting from criminal enquiries. The volunteer will provide additional capacity to assist with archiving functions.

What you will be doing

Assist the team at the archive with:

• the storage of new files and media
• the disposal of files and media which have reached their retention date
• scanning paper files to store electronically thereby creating additional storage space
• other archive duties as required

Skills, experience and qualities needed

The role requires volunteers who have an organised and methodical approach to administrative tasks and who demonstrate attention to detail in their work.

IT skills will be required along with the ability to work effectively as part of a team. Some manual handling of items will be required.

Location and times

The role will be based at Gainsborough Police Station. Days and times to be agreed, but the role will require a regular commitment of ideally around 6 hours per week.

Training and support available

All volunteers receive a local induction and a Volunteer Handbook with all the information you will need to support you in your role. ‘On the job’ training will be provided by members of your team, and there may be the opportunity to undertake further training relevant to your role.

You will be supervised by the Archive supervisor, as well as having the support of a volunteer co-ordinator at police HQ.

Other information

Expenses will be paid for travelling between your home and Gainsborough station.

This role will require a security check, a health check and for you to sign an agreement to maintain confidentiality, as you may have access to sensitive material.

What to do if you are interested

Contact  Volunteer Team at: [email protected] or on Tel: (01522) 947063  

Code of Ethics and values

Volunteers will be required to abide by the Code of Ethics at all times.

All volunteers will perform their role in accordance with the values of Lincolnshire Police:

• We are COURAGEOUS
• We are OPEN
• We are FAIR
• We are INCLUSIVE

Equality and diversity

All volunteers are required to carry out their role in a way that supports the Force Diversity Objectives.

Health and safety

Volunteers will take all reasonable care of themselves and of others who may be affected by their acts or omissions.

Line managers and volunteers should be aware of the relevant risk assessment for the role. Along with the generic Risk Assessment for all roles

Safeguarding children and vulnerable adults

Lincolnshire Police has a duty to promote the welfare of, and safeguard of children and vulnerable adults. Volunteers are required to comply with Force Policy and Standard Operating Procedures in respect of safeguarding children and vulnerable adults.