FOI 002623 Managed Print Contract and Document Services
Request Number: 002623/22
Date of Decision: 05 August 2022
Subject Area: Contractual
Decision: Disclosed
Request
1. How many A4 single function or multi-function devices within THE POLICE FORCE?
2. Do you lease/rent or purchase these devices?
a. If leased/rented what is the annual lease/rent charge?
b. Who currently provides these devices to THE POLICE FORCE?
3. Are these devices covered under a support and maintenance contract?
4. What is the length of the A4 device support contract, if any?
a. Please could you also supply the start and end dates?
b. If the devices are not covered under a support contract, how much does THE POLICE FORCE spend on consumables in the last financial year?
5. What is the total mono print volume per annum?
6. What is the total colour print volume per annum?
7. What is the number of A3 capable MFD’s or Photocopiers within the force?
8. Do you lease/rent or purchase these devices?
a. If leased/rented what is the annual lease/rent charge?
9. Are these devices covered under a support and maintenance contract?
10. What is the length of the A3 device support contract, if any?
a. Please could you also supply the start and end dates?
b. If the devices are not covered under a support contract, how much does THE POLICE FORCE spend on consumables in the last financial year?
11. What is the total mono print volume per annum?
12. What is the total colour print volume per annum?
13. Does THE POLICE FORCE use a managed print solution, if so, please could you identify this solution?
a. Does the solution fall under the same contract as the MFDs or A4 devices as a fully managed solution?
14. Which procurement route or framework was used to procure this service?
15. Does THE POLICE FORCE have one or more onsite print rooms?
a. If THE POLICE FORCE has an onsite print room, is this part of the contract for the MFDs?
b. How many staff work in the print room (s)?
c. Please can you specify the devices/brand/model numbers of the print room devices, if any?
d. If different from the MFD contract, what is the length of the print room device contract(s)?
e. If applicable, what are the start and end dates for the Print Room contract(s)?
f. If applicable, what is the annual lease/rent charge?
16. If separate from the MFD contract, Which procurement route or framework was used to procure this contract(s)/service?
17. What is the total mono MFD/copy volume per annum?
18. What is the total colour MFD/copy volume per annum?
19. Does THE POLICE FORCE have any inbound/outbound mail solutions or service in place?
a. If so, please could you detail this solution or service?
20. Could THE POLICE FORCE please confirm which content and document management solution is currently in situ?
21. Who is the person(s) within THE POLICE FORCE responsible for the MFD's, print contract(s)? Please could you provide their title and their contact details.
22. Who is the person(s) within THE POLICE FORCE responsible for purchasing content and document management software? Please could you provide their title, and their contact details.
Reply
|
|
Total devices |
|
A4 MFD Devices |
31 |
|
A4 stand-alone printer units |
20 |
|
A4 MFD Devices |
Lease |
|
A4 stand-alone printer units |
Purchased |
a.
|
A4 MFD Devices |
£50,754.48 (this is the lease cost for all 108 MFD devices Lincolnshire police have, A4 and A3). |
|
A4 stand-alone printer units |
Not applicable (N/A) |
b.
|
A4 MFD Devices |
Konica Minolta Business Solutions Ltd |
|
A4 stand-alone printer units |
N/A |
|
A4 MFD Devices |
All included in lease cost |
|
A4 stand-alone printer units |
N/A |
|
A4 MFD Devices |
Same period as the lease |
|
A4 stand-alone printer units |
N/A |
a.
|
A4 MFD Devices |
June 2019 to May/June 2024 |
|
A4 stand-alone printer units |
N/A |
b.
|
A4 MFD Devices |
Consumables for the MFD Devices are included in the lease |
|
A4 stand-alone printer units |
£8,063.31 |
|
A4 MFD Devices |
The total mono print volume across the whole MFD fleet (A4 and A3) is 3,077,287 |
|
A4 stand-alone printer units |
No information held |
|
A4 MFD Devices |
The total colour print volume across the whole MFD fleet (A4 and A3) is 1,299,678 |
|
A4 stand-alone printer units |
No information held |
7. Lincolnshire police have 77 MFD devices that can print A3
8. Lease
a. Included in Question 2a
9. All included in lease cost
10. Same period as lease
a. June 2019 to May /June 2024
b. Consumables for MFD devices are included in the lease.
11. Included in Question 5 above
12. Included in Question 6 above
13. Not within the MFD devices
a. Not applicable
14. Initially awarded by G4S under the Strategic Partnership Contract using the Crescent Purchasing Consortium ref: CPC/DU/MFD/02A and the Crown Commercial Service RM3781 frameworks – these Contracts have now been novated back to Lincolnshire Police following the G4S Contract expiry on 31/03/2022
15. Yes
a. No, but there is a MFD device in the print room
b. 1
c. The MFD device in the print room is a Konica Minolta Accurio Print C3070
d. Included in the contract and costs mentioned at Question 2a
e. Included in the contract and costs mentioned at Question 2a
f. Included in the contract and costs mentioned at Question 2a
16. N/A
17. Included in 5 above – 141,516 breakdown for Print Room machine
18. Included in 6 above – 364,193 breakdown for Print Room machine
19. Not via the MFD lease agreement
20. FastForm Ticketing Management Solution; iTrent and Niche RMS
21. Lisa Peck – Facilities Manager – [email protected]
22. Lisa Norton - Head of Procurement – [email protected]
Please also be aware that Police forces in the United Kingdom are routinely required to provide crime statistics to government bodies and the recording criteria is set nationally. However, the systems used for recording these figures are not generic, nor are the procedures used locally in capturing the crime data. It should be noted that for these reasons this force’s response to your questions should not be used for comparison purposes with any other response you may receive.
Lincolnshire Police in complying with their statutory duty under sections 1 and 11 of the Freedom of Information Act 2000 to release the enclosed information will not breach the Copyright, Designs and Patents Act 1988. However, the rights of the copyright owner of the enclosed information will continue to be protected by law. Applications for the copyright owner’s written permission to reproduce any part of the attached information should be addressed to The Force Solicitor, Lincolnshire Police, PO Box 999, Lincoln LN5 7PH